Templates / Notice of defects

    Notice of defects

    With a notice of defects you report a defect to the contractor, request rectification and set a reasonable deadline, precisely and with proof.

    Draft defect notices with the writing assistant, in Structify

    Opens the print dialog; choose Save as PDF there.

    When to use

    During construction (VOB/B § 4) and in the warranty period (VOB/B § 13, BGB § 634). A precise, time-bound notice is a precondition for further rights.

    Structure

    What it contains.

    1. Sender (client / party giving notice)Name / company · Address · Contact person · Date
    2. Recipient (contractor)Company · Address · Attn.
    3. ReferenceProject · Contract / order dated · Trade / service
    4. Description of the defectLocation / component · Actual state (specific deviation) · Target state (contract / accepted rules of technology) · Date noticed · Evidence / photos
    5. Request & deadlineRequest to remedy / rectify the defect · Deadline by (date) · Reservation of further rights (self-remedy, price reduction, damages)
    6. SignaturePlace, date · Signature
    Legal note

    Sample without warranty, not legal advice. Wording, deadlines and the legal basis (VOB/B or BGB) depend on the individual case; when in doubt, have it reviewed by a lawyer.

    StructifyTEMPLATE

    Notice of defects

    Sender (client / party giving notice)

    Name / company
    Address
    Contact person
    Date

    Recipient (contractor)

    Company
    Address
    Attn.

    Reference

    Project
    Contract / order dated
    Trade / service

    Description of the defect

    Location / componentActual state (specific deviation)Target state (contract / accepted rules of technology)Date noticedEvidence / photos
         
         
         
         
         

    Request & deadline

    Request to remedy / rectify the defect
    Deadline by (date)
    Reservation of further rights (self-remedy, price reduction, damages)

    Signature

    Place, date
    Signature

    Structure template by Structify, to fill in or use digitally at structify.solutions · Sample without warranty, not legal advice.

    Digital with Structify

    Frequently asked questions

    A precise description of the defect (location and deviation from the target state), the request to rectify it, and a reasonable deadline. Blanket notices are usually not sufficient.

    Under a VOB/B contract, the deadlines and forms of the VOB/B apply (§ 4 or § 13); otherwise the BGB works-contract law (§ 634 ff.). Which basis applies should be clarified case by case.
    Further reading

    Related content on this topic

    Solutions

    Articles

    Glossary

    Next step

    Fewer forms, more building.

    An unhurried, honest demo with real data. You decide afterwards.

    Book a demoAll templates